Scanning Documents to a PDF File

Objective:

This job aid shows you how to scan a document into a pdf file.
 
 
Step one: Open Adobe Acrobat
 

To scan documents into a file, open Adobe Acrobat. Place your document in the scanner, face down, and select File>Import>Scan.
 
 
 
Step two: Select Scan.
 

A dialogue box will appear on the screen. Select Scan.
 
 

Your scanning program (HP PrecisionScan Pro) will appear and let you preview the document to be scanned.

 
 
Step three: Select the image to be scanned.
 

Crop the image to select the document to be scanned by dragging the cursor over the area you want to select.
 
 
 

Step four: Select output type.
 

To create a scanned image that is easy to read, select Output Type>True Color or Output Type>Grayscale. If you are scanning several pages of a document to be uploaded to eCollege or a website, you can select Output Type>256 Color>Optimized Palette. This will create a file using fewer megabytes.
 
 
 

Step five: Return to Adobe Acrobat Scan.
 

If you need to scan more pages of a document, select Scan>Return to Adobe Acrobat Scan. Your selected image will be scanned to Adobe Acrobat.
 
 
 

Step six: Scan next pages.

 

The following dialogue box will appear, prompting you to place your next page in the scanner. (If this is your only page select Done). Once you have placed the page in the scanner, select Next.
 
 
 

Step seven: Check for the size of your file.

 

Repeat steps 1-8 for each page of your file. When uploading a large file, or a multiple page document, the total file may be too large for your audience to download. To check the size of your file, locate your document on the appropriate drive of the file manager. The size of your file is listed under the "size" column. Any file over 1 megabyte (1,000 kb) will be too large of a file for your audience to download. If the file is too large, you can separate your file into several smaller files and upload each separately into your online course or website.
 
 
 
Step eight: Finish scanning.
 

Once all documents are scanned, select Done.
 
 
 
Step nine: Save your file.
 

Save your file. Select File>Save As and select your folder. Your file will save as a PDF.